Video presentation preparation and submission guidelines:

All presenters are also required to submit a video of their presentation to be shared on the Data for Policy YouTube channel. Instructions for how to do this will be emailed to presenters after 17th July.

Essential information

The following is a guide to preparing the presentation video. Please note the absolute requirements which we ask you to adhere to:

Use a neutral, natural background, with adequate lighting

  • Videos must be made in landscape orientation
  • Presenter must start the video by introducing themselves, and giving the submission number and title.
  • Videos must be 15-25 minutes in length
  • Videos must be at least 720p resolution. The optimum resolution for YouTube is 1080p. Videos do not need to be higher resolution than this.
  • Videos must be in YouTube supported format (see YouTube page for details).
  • Videos must be named in format [#submission number]_[ name of presenter], e.g. #1_e.gardner
  • Videos must be submitted by 30th July. Instructions on uploading videos will be sent to the submission’s first author by email.

Please notify us as soon as possible if you cannot meet any of these requirements.

To assist you in preparing your videos, we have compiled guidance for using the Zoom platform and guidance for using Microsoft Teams. This guidance on platforms may be updated from time to time. Absolute requirements for videos are highlighted in the text. The organisers regret that they are unable to offer support to individuals in recording their presentations.

These will be made available to all Conference registrants, but not publicly accessible before the Conference. Videos may also be uploaded to the Data for Policy community on Zenodo, in which case the owner will be able to control sharing.

Discussion paper submission guidelines:

All authors are requested to upload a discussion paper (see below  for templates and formatting instructions) to the Data for Policy community page on the Zenodo platform (Data for Policy community profile). Other materials that they wish to share can be included – such as their presentation slides, or any related data sets. Any material submitted to Zenodo is citable, so it can be referenced in any future publications.

Click to download Word template: Data_for_Policy_Word_Template

Click to access LaTeX template via DropBox: Data for Policy LaTeX template

Click to view document formatting instructions in a new tab: Data for Policy Formatting Instructions

The deadline for all submissions is 30th July.

Instructions for uploading to Zenodo (

  1. After logging in to Zenodo click on the ‘Upload’ tab. Following this select the ‘New Upload’ option.
  2. After ‘Dragging/Choosing files’, search ‘Data for Policy’ under the ‘Communities’ section (users will need to scroll down the options and identify the Data for Policy logo).
  3. The next step is to select from the ‘Upload Type’. Here, those submitting Discussion/Forum Papers should select the ‘Publication’ option. Then, select ‘Conference Paper’ from the ‘Publication Type’ option. Those submitting Presentations should choose the ‘Presentation’ option.
  4. Zenodo will generate a DOI, as such under the ‘Basic Information’ section authors should fill only the ‘Tile’, ‘Authors’, ‘Description’ and ‘Key Words’.
  5. The default option under ‘Licencing’ is Open access. This option is encouraged, however, when appropriate authors can select the restricted options.
  6. At this point, authors will be able to ‘Publish’, all other information is optional.

Submissions should align with the instructions provided by the Data & Policy Journal.

Please name your file as:

  • Submission Number_Last (family) name of the corresponding author for the paper
    (e.g. 141_Brown)

All submissions will be first used for conference discussions and then considered for conference proceedings and other post-conference publications (e.g. special journal issues and policy reports).

Conference Participant guidelines: 

We are developing guidelines for all participants of the virtual conference in order to ensure it runs smoothly. These will be published on this website in advance of the conference, and all registered participants will be notified accordingly.

Please refer any questions to our team at

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