Post-Acceptance actions for authors

Presenting authors must register to attend one region in-person.

Please note that each speaker can only present at one session during the conference. If you have authors with more than one submission accepted for oral presentation, they should normally be presented by other co-authors. If this cannot be arranged, please get in touch with our team as soon as possible to make a final decision on which paper(s) to include in the final programme.

Please read the important information on our registration page and complete your registration by 16 September to secure your time slot in the conference programme.

All presenters, including those who are part of a panel, are required to submit a video of their presentation before the conference. This will be shared with all registered attendees via the Data for Policy YouTube channel. There is a playlist of 2020 videos available for examples. Panel contributors should submit individual videos.

Please note that after the conference, all video presentations will be published on our YouTube channel with no viewing restrictions, unless you inform us that you do not want this.

Preparation and submission guidelines for videos:
The following are absolute requirements* which we ask you to adhere to:

• Videos must be made in landscape orientation, either using the conference virtual background (opens in new tab – right click on image to save), or a neutral, natural background with adequate lighting.
• Presenter must start the video by introducing themselves, and giving the submission number and title.
• Videos must be 15-25 minutes in length.
• Videos must be at least 720p resolution. The optimum resolution for YouTube is 1080p. Videos do not need to be higher resolution than this.
• Videos must be in YouTube supported format (see YouTube page for details).
• Videos must be named in the format [submission number]_[family name of presenter], e.g., 1_gardner

To assist you in preparing your videos, we have compiled guidance for using Zoom and Microsoft Teams. The organisers regret that they are unable to offer support to individuals in recording their presentations.

Videos must be submitted by 1 November, by upload to the Data for Policy OneDrive. Instructions on how to do this will be sent to the submission’s first author by email at the beginning of October. Videos may also be uploaded to the Data for Policy community on Zenodo.

* Please notify us as soon as possible if you cannot meet any of these requirements *

All authors must to upload an updated abstract to the Data for Policy community page on Zenodo.  Any material submitted to Zenodo is citable, so it can be referenced in any future publications. 

Instructions for uploading to Zenodo: 

• After logging in to Zenodo click on the ‘Upload’ tab. Following this select the ‘New Upload’ option. 
• After ‘Dragging/Choosing files’, search ‘Data for Policy’ under the ‘Communities’ section (users will need to scroll down the options and identify the Data for Policy logo). 

• The next step is to select from the ‘Upload Type’. Here, those submitting abstracts should select the ‘Publication’ option. Then, select ‘Conference Paper’ from the ‘Publication Type’ option. 

• Zenodo will generate a DOI, as such under the ‘Basic Information’ section authors should fill only the ‘Tile’, ‘Authors’, ‘Description’ and ‘Key Words’. 

• The default option under ‘Licencing’ is Open access. This option is encouraged, however, when appropriate authors can select the restricted options. 

At this point, authors will be able to ‘Publish’, all other information is optional. 

Please name your file as [submission number]_{abstract]_[family name of corresponding author] for the paper, e.g., 0001_abstract_gardner. 

The deadline for all submissions to Zenodo is 1 November.

Please refer any questions to our team at team@dataforpolicy.org 

All authors, including those invited to submit papers to Data & Policy, are encouraged to upload a discussion paper to the Data for Policy community page on Zenodo. Other materials that they wish to share can be included – such as their presentation slides, or any related data sets. Any material submitted to Zenodo is citable, so it can be referenced in any future publications. 

Zenodo templates and formatting instructions: 

Click to download Word template: Data_for_Policy_Word_Template 

Click to access LaTeX template via DropBox: Data for Policy LaTeX template 

Click to view document formatting instructions in a new tab: Data for Policy Formatting Instructions 

Instructions for uploading to Zenodo: 

1. After logging in to Zenodo click on the ‘Upload’ tab. Following this select the ‘New Upload’ option. 

1. After ‘Dragging/Choosing files’, search ‘Data for Policy’ under the ‘Communities’ section (users will need to scroll down the options and identify the Data for Policy logo). 

1. The next step is to select from the ‘Upload Type’. Here, those submitting Discussion/Forum Papers should select the ‘Publication’ option. Then, select ‘Conference Paper’ from the ‘Publication Type’ option. Those submitting Presentations should choose the ‘Presentation’ option. 

1. Zenodo will generate a DOI, as such under the ‘Basic Information’ section authors should fill only the ‘Tile’, ‘Authors’, ‘Description’ and ‘Key Words’. 

1. The default option under ‘Licencing’ is Open access. This option is encouraged, however, when appropriate authors can select the restricted options. 

1. At this point, authors will be able to ‘Publish’, all other information is optional. 

Submissions should align with the instructions provided by the Data & Policy Journal. 

Please name your file as [submission number]_[family name of corresponding author] for the paper, e.g., 1_gardner. 

All submissions will be first used for conference discussions and then considered for conference proceedings and other post-conference publications (e.g. special journal issues and policy reports). 

The deadline for all submissions to Zenodo is 1 November.

Please refer any questions to our team at team@dataforpolicy.org