Abstract Submission Guidelines:

Submissions will be accepted in the following categories:

  1. Individual Research/Policy/Practitioner Proposals:Up to 1000-word extended abstract should be submitted including a title, research/policy question, research methodology and data used, and key findings. All submitted research papers will be considered for special journal issues.
  2. Session Proposals: Session proposals welcome a combination of 3-4 presentations from researchers and/or practitioners each providing a max-1000 word abstract. A max 500-word description of the panel should also be submitted.
  3. Demo Proposals:The Demonstration Track is intended to provide a showcasing opportunity for new tools, technological advances, and services offered in this emerging field. The contributions must demonstrate state of the art technology and must be run live, preferably with some interactive parts. A max 1000-word description of the session should be submitted including the technology demonstrated, the elements of novelty, the live action part, the interactive part, the equipment brought by the demonstrators, and the equipment required from the track organisers.
  4. Poster Submissions:All individual submissions to the conference will first be considered for oral presentation and then for poster sessions at the conference. Those who wish to make submission for the poster sessions only should make a standard submission indicating at the top that they are only interested in presenting a poster. Please note that all posters at the conference will be considered for the poster competition at the conference and if you want to omit this option, please indicate this at the top of your submission.

Submissions will be assessed according to following criteria:

  • Potential contribution to the debates in the field
  • Potential for stimulating debate in the Conference
  • Freshness of the content, novelty and originality
  • Formulation of the research/policy question
  • Data and methodology
  • Quality of writing and presentation

Extended abstract submissions should be made via EasyChair. Authors are invited to enter their name(s), title and abstract, and keywords. A number of ‘Submission Categories’ are then presented, from which authors can choose the most relevant.



In order to make a submission for the pre-conference workshops and tutorials, authors must first download the pre-conference workshop form:

Workshop Submission Form

After completing this form, the submission should be made via EasyChair. Authors are invited to enter their name(s), title and abstract, and keywords. This is largely repeated in the form.

In the ‘Submission Category’ section, please select ‘Pre-Conference Workshop or Tutorial’.

As noted, participants are encouraged to upload their papers and presentations before the conference. In addition to this, conference presenters are invited to forward their presentations to the account – all presenters must bring a copy of their presentations with them as back up.


Discussion paper submission guidelines:

Accepted authors will be invited to submit their Discussion Papers on the Zenodo platform (Data for Policy community profile). Authors who cannot submit full papers will be invited to upload presentations. Instructions for uploading to Zenodo (

  1. After logging in to Zenodo click on the ‘Upload’ tab. Following this select the ‘New Upload’ option.
  2. After ‘Dragging/Choosing files’, search ‘Data for Policy’ under the ‘Communities’ section (users will need to scroll down the options and identify the Data for Policy logo).
  3. The next step is to select from the ‘Upload Type’. Here, those submitting Discussion/Forum Papers should select the ‘Publication’ option. Then, select ‘Conference Paper’ from the ‘Publication Type’ option. Those submitting Presentations should choose the ‘Presentation’ option.
  4. Zenodo will generate a DOI, as such under the ‘Basic Information’ section authors should fill only the ‘Tile’, ‘Authors’, ‘Description’ and ‘Key Words’.
  5. The default option under ‘Licencing’ is Open access. This option is encouraged, however, when appropriate authors can select the restricted options.
  6. At this point, authors will be able to ‘Publish’, all other information is optional.

The following formatting instructions and templates are recommended for authors:

Data for Policy paper formatting instructions 
Data for Policy Word Template
Data for Policy Latex Template

Note: discussion papers should be between 4 and 6 pages in length (when formatted according to the templates provided).

Please name your file as:

  • Submission Number_Last (family) name of the corresponding author for the paper
    (e.g. 141_Brown)

All submissions will be first used for conference discussions and then considered for conference proceedings and other post-conference publications (e.g. special journal issues and policy reports).

If you would like to opt out from the post-conference publications, please notify us of this via when making your submission.

Further guidelines for oral and poster presentations will be provided in due course.

Participant guidelines: 

All participants of the conference are kindly required to read the following guidelines to ensure smooth running of the programme:

Guidelines for Audience & Participants:

  1. Kindly reach the venue on time. There are several parallel sessions, as such, participants should choose which panels they will attend in advance and plan accordingly.
  2. There will be plenty of opportunities to debate, ask questions and share your views. In addition to Question & Answer sections, there are other opportunities during breaks and other networking times for further discussions and private conversations.
  3. Kindly avoid using mobile phones during the sessions. However, you are encouraged to send social media updates about the discussions in the session.

Guidelines for Oral Presenters:

  1. All accepted Discussion Papers/Abstracts will be made available to the conference attendees.
  2. All presenters will be allotted 12-15 minutes (depending on the number of presentations per session) to make their oral presentation, this includes question and answer.
  3. Presenters must bring a copy of their presentation in suitable format saved in a USB stick/Flash drive.
  4. Organize the contents of the slides selectively. The content of the slides need not to be 100% same as the Extended Abstract/Discussion Paper.
  5. You may consider bringing 10-15 sets of hard copies/photocopies of your Extended Abstract or Full Paper or PowerPoint slides/handouts based on your preference.

Guidelines for Poster Presenters:

  1. Please ensure you provide the following information on your poster: (a) Title and your name (clearly highlighted), (b) Contact information for yourself and co-authors, their affiliations, addresses and e-mails (c) Background of your project (d) Method (e) Results (f) Conclusions / Future work (if any) (g) Literature cited 4. The size of the poster should be A1 paper size (height = 841mm; width = 594mm) in portrait orientation.
  2. Please avoid using too many words. The ideal poster should contain between 700-800 words maximum.
  3. Your poster should provide a clear flow of information from introduction to conclusion, and focus on major findings.
  4. You can use the following websites for sample poster templates:,, .
  5. You are advised to prepare a 3-min oral summary of your poster for delegates interested in your poster.
  6. You may consider bringing 10-15 sets of hard copies/photocopies of your Extended Abstract or Full Paper or PowerPoint slides/handouts based on your preference, to distribute to interested participants.

Guideline for Session Chairs

Activities before the session:

  1. You are kindly expected to check the Conference Schedule and be clear about the exact date, time, venue and room of the session that you are chairing.
  2. Please also read the Guidelines for Authors and Guidelines for Audience/Participants to avoid any communication gap.
  3. Your main role is to encourage the presenters to share their knowledge on the topic and encourage the participants to have an intellectual discussion on the subject.
  4. We also invite you to note any critical issues raised during presentations/discussions, to contribute to the post-conference report.
  5. We kindly invite you to familiarise yourself with the Extended Abstracts/Discussion prior to the session.
  6. Announce that the total time allocated for the session is 60 minutes, with 45 minutes for presentations and 15 minutes for discussion. Depending on whether three or four presentations are in the session, each speaker should be allocated 12-15 minutes and 4-5 minutes for Question and Answer. It is up to you to make a decision whether to take questions for each presentation after the main talks or have a combined 15-minute discussion at the end.

Activities during the session:

  1. As an expert, we also encourage you to share your views, reflections and observations on the paper as per the time available.

Activities after the session:

  1. Please kindly complete your Session Chair’s Report on the same day and email to conference conveners. This report should include: Any feedback on presentations, on session arrangements, and critical questions raised during your session, which have potential to contribute to post-conference publications.

Demonstrator Guidelines:

  1. All demonstrators must bring their own equipment (laptops, chargers, USB, etc.).
  2. All demonstrators will be provided with an area to host their demonstration, including a presentation table.
  3. All demonstrations are to be static, but attendees will not be seated and will move between demonstrations as their interests dictate.
  4. It is advisable to keep demonstrations to a maximum of 5 minutes. Demonstrators can repeat their presentations throughout the allotted time.
  5. Focusing on interactivity may help to make your presentation more accessible to the audience.

Please refer any questions to our team at

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