Requirements for Extended Abstract Submissions (individual policy and practitioner proposals):

  • The individual extended abstract should be a maximum of 1,000 words. This includes the title, research/policy question, research methodology and data used, and key findings.
  • There are no specific formatting requirements for the extended abstract; it can be typed directly into EasyChair system.
  • Authors of extended abstracts will have the option to submit a full paper to the journal after the conference.
  • For attaching the abstract as a separate document, please use Word format only.

Submission Steps:

 

Extended abstract submissions will be submitted via EasyChair platform. Please make sure to review the important dates and read the conference registration details prior to submission.

  1. First, please select the region for the conference you will be attending.
  2. Then, when filling out the submission form on EasyChair, choose ‘Individual Extended Abstract‘ as the submission type and indicate the relevant “Data for Policy Standard Focus Area” for your submission.

Use of AI contributions in material submitted: Please read our policy on this page.

Post-Acceptance Actions

 

Register for conference:

Presenting authors must register to attend in-person. Please note that each speaker can only present at one session during the conference. If you are an author with more than one submission accepted for oral presentation, co-authors will then need to present. If this cannot be arranged, please get in touch with our team as soon as possible to make a final decision on which paper(s) to include in the final programme.

The registration deadline varies by the conference region. Please check the registration page for European Conference.

Submit updated abstract (compulsory multimodal dissemination):

In 2025, we are producing a book of abstracts in collaboration with our partner journal Data & Policy (Cambridge University Press). Authors of extended abstracts are asked to review, update and submit their abstract via EasyChair for inclusion in the book by the deadline for submission of pre-conference materials.

Summary Presentation for the Conference: 

At the conference, presenters will give a summary presentation, lasting 5 – 7 minutes. This format has been used very successfully at the last three conferences, and aims to maximise time for discussion and audience questions. The summary presentations should be uploaded to the Data for Policy OneDrive before the conference (the details will be sent to the the presenter before the conference.)

Submit discussion paper and other pre-conference material to Zenodo (optional multimodal dissemination):

Authors of extended abstracts are encouraged to upload a discussion paper to the Data for Policy community page on Zenodo. Also, the other materials that you wish to share can also be uploaded to the Data for Policy community page on Zenodo – such as the presentation slides, or any related data sets. Any material submitted to Zenodo is citable, so it can be referenced in any future publications.

Zenodo templates and formatting instructions:

Instructions for uploading to Zenodo:

  • After logging in to Zenodo click on the ‘Upload’ tab. Following this select the ‘New Upload’ option.
  • After ‘Dragging/Choosing files’, search ‘Data for Policy’ under the ‘Communities’ section (users will need to scroll down the options and identify the Data for Policy logo).
  • The next step is to select from the ‘Upload Type’. Here, those submitting Discussion/Forum Papers should select the ‘Publication’ option. Then, select ‘Conference Paper’ from the ‘Publication Type’ option. Those submitting Presentations should choose the ‘Presentation’ option.
  • Zenodo will generate a DOI, as such under the ‘Basic Information’ section authors should fill only the ‘Tile’, ‘Authors’, ‘Description’ and ‘Key Words’.
  • The default option under ‘Licencing’ is Open access. This option is encouraged, however, when appropriate authors can select the restricted options.
  • At this point, authors will be able to ‘Publish’, all other information is optional.

Submissions should align with the instructions provided by the Data & Policy Journal. Please name your file as [submission number]_[family name of corresponding author] for the paper, e.g., 1_gardner.

The deadline varies by region. Please check the relevant dates by region.

Data for Policy 2025 Conference Important Dates – Europe

Please refer any questions to our team at team@dataforpolicy.org